Volunteer Specialist

Location: District Administrative Center

12 months, 6.5 hours/day minimum 

Grade 18, $15.72/hour

Start Date: 10/10/2018

Purpose Statement

The job of Volunteer Specialist is done for the purpose of assisting the school sites in the performance of their activities through the use of qualified volunteers; recruiting, orientating, coordinating, and supporting volunteers.

Essential Functions

Coordinates the Volunteer In Paradise and VIP College Corps programs.

Plans and executes  a wide variety of projects, functions and/or programs (e.g.  orientations, trainings, recognition events, staff meetings, etc.)

Prepares standardized documents and reports (e.g. forms, certificates, letters, memos, calendars, bulletins, periodic reports, etc.) for the purpose of communicating information to other parties, agencies, and/or community organizations.

Maintains a variety of manual and electronic documents, files and records (e.g. volunteer lists, agreements, schedules, fingerprint background checks, notary book) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.

Consults with principals, teachers and staff to determine school needs and orient them to the program.

Collaborates with college personnel and principals to place college students for completion of observation, internship, practicum and student teaching requirements.

Recruits volunteers via volunteer websites, district web pages, print and social media, community presentations and other outreach.

Orients volunteers via initial training and ongoing professional development.  Coordinates with district specialists and other personnel.

Schedules volunteers for the purpose of matching volunteers with identified activities.

Supports school personnel and volunteers throughout the placement.  Solicits and responds to ongoing feedback provided by reports and surveys.

Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions.   Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions.   Specific Knowledge based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; business telephone etiquette; common office machines.

ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment.  Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using standardized methods.  Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment. Problem solving is required to identify issues and create action plans.  Problem solving with data may require independent interpretation; and problem solving with equipment is limited to moderate. Specific Ability-based competencies required to satisfactorily perform the functions of the job include:  adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; accuracy and attention to detail; organizing tasks; and maintaining effective working relationships.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding and/or coordination others; utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity., and/or crawling and significant fine finger dexterity.  Generally the job requires 75% sitting, 10% walking, and 15% standing. The job is performed in a generally clean and healthy environment.

Experience:  Job related experience is required.

Education:  Targeted, job related education with study in job-related area.

Equivalency:

Required Testing                                        

Certificates and Licenses

Notary Public certificate (training will be provided)

Continuing Educ. / Training                       

Clearances 

Criminal Background Clearance

FLSA Status - Non Exempt