Property Control Technician III

Location: Purchasing Department - District Office

12 months, 8 hours/day 

Grade 21, $16.05/hour

Start Date: 7/2/18

Purpose Statement

The job of Property Control Technician III is done for the purpose/s of Providing support to the Finance operations with specific responsibilities of directing the day-to-day operations of Property Control, conducting physical inventories for the purpose of verifying equipment quantities and locations and identifying losses.

This job reports to Director of Budget & Finance and/or Internal Auditor

Essential Functions

Assists auditors in providing requested information for the purpose of providing necessary documentation for completion of audit.

Compiles data from a wide variety of sources for the purpose of analyzing issues, ensuring compliance with a wide variety of purchasing policies and procedures.

Conducts physical inventories for the purpose of verifying equipment stock and identifying losses.

Evaluates equipment for the purpose of determining condition and identifying demolition/auction/dump action to be taken.

Maintains accounting files and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.

Monitors the sale of obsolete equipment and supplies for the purpose of providing up to date information and/or historical reference in accordance with established administrative guidelines.

Prepares written materials and electronic financial information for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.

Processes purchasing-related information (e.g. tabulations, requisitions, electronic procurement, product specifications, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.

Provides leadership and technical assistance to subordinates and other district personnel for the purpose of providing support, identifying appropriate action and/or complying with established financial procedures.

Reconciles a wide variety of data (e.g. property inventory, etc.) for the purpose of maintaining accurate account balances/data and ensuring compliance with established accounting practices.

Researches discrepancies of financial information and/or documentation (e.g. property control, invoices, etc.) for the purpose of ensuring the accuracy and adhering to established procedures.

Responds to inquiries from a variety of internal and external sources for the purpose of providing information, direction and/or appropriate referrals.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing projects; budgeting and financial management; and developing effective working relationships; analyzing data.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: pertinent codes, policies, regulations and/or laws; federal and state purchasing regulations; education code; and budget management and accounting; accounting/bookkeeping principles.

ABILITY is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with data of varied types and/or purposes; and utilize job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; working as part of a team; flexible to changing conditions; working with multiple projects; accuracy and attention to detail.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: significant lifting, carrying, pushing, and/or pulling, frequent climbing and balancing, frequent stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing. The job is performed under minimal temperature variations.

Required Testing                           Certificates and Licenses                  

Pre-Employment Proficiency Tests:           Driver's License & Evidence of Insurability

Mathematics and Departmental

Accounting Test                                                            

Continuing Educ. / Training             Clearances

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