Location: Human Resources/District Administrative Office

10 months, 4 hours/day

Grade 14, $12.83/hour

Start Date: Monday, 4/9/18

 

Purpose Statement

The job of Volunteer Specialist is done for the purpose/s of assisting the school site in the performance of its activities through the use of qualified volunteers; recruiting, orientating, coordinating and scheduling of volunteers.

 

Essential Functions

Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.

 

Coordinates a wide variety of projects, functions and/or program (e.g. recognition events, orientations, etc.) for the purpose of facilitating scheduling.

 

Maintains a variety of manual and electronic documents files and records (e.g. Volunteer lists, schedules, assignments, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.

 

Orients volunteers for the purpose of establishing familiarity with program, services, and required processes.

 

Prepares standardized documents and reports (e.g. recognition certificates, form letters and memos, calendars, bulletins, periodic reports, etc.) for the purpose of communicating information to other parties, agencies, and/or community organizations.

 

Recruits volunteers for the purpose of assisting in addressing school and district support staffing.

 

Schedules volunteers for the purpose of matching volunteers with identified activities.

 

Supports school personnel and volunteers throughout the placement.

 

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

 

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions.   Specific skill based competencies required to satisfactorily perform the functions of the job include:  operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.

 

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions.   Specific Knowledge based competencies required to satisfactorily perform the functions of the job include:  business telephone etiquette.

 

ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment.  Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using standardized methods.  Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment.  Problem solving is required to identify issues and create action plans.  Problem solving with data may require independent interpretation; and problem solving with equipment is limited to moderate.   Specific Ability-based competencies required to satisfactorily perform the functions of the job include:  adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; and maintaining effective working relationships.

 

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding and/or coordination others; utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

 

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity., and/or crawling and significant fine finger dexterity.  Generally the job requires 0% sitting, 0% walking, and 0% standing. The job is performed in a generally clean and healthy environment.

Experience:  Job related experience is required.

Education:    Targeted, job related education with study in job-related area.

Equivalency: