Purpose Statement
The job of Payroll Technician I is done for the purpose/s of providing support to the payroll process with specific responsibility for processing of payroll information in accordance with established practices and procedures; reviewing source documents and preparing preliminary and final reports; and responding to employee questions relating to payroll processes.
This job reports to Payroll Supervisor
Essential Functions
Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
Assists with preparing reports (e.g. quarterly state and federal payroll taxes, state labor reports, gross to net calculations, etc.) for the purpose of providing written support and/or conveying information.
Collects payroll information related to work assignments for the purpose of providing required documentation and/or processing information.
Greets individuals entering the payroll department for the purpose of responding to inquiries; and/or directing individuals to appropriate location in accordance with established building security procedures.
Maintains payroll information, files and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
Performs general and program specific clerical functions (e.g. scheduling, copying, faxing, mailing checks, etc.) for the purpose of supporting departmental activities.
Processes payroll related data (e.g. direct deposits, finger prints, tax changes, etc.) for the purpose of updating information and/or complying with established payroll practices.
Responds to written and verbal inquiries for the purpose of providing information and/or direction.
Other Functions
Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: applying district, state and federal policies and regulations; operating standard office equipment; performing standard bookkeeping/accounting procedures; preparing and maintaining accurate records; utilizing pertinent software applications.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles and payroll processing.
ABILITY is required to schedule activities; collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; meeting deadlines and schedules; maintaining confidentiality; working with constant interruptions; working with detailed information/data.
Responsibility
Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.
Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. This job is performed in a generally clean and healthy environment.